Compare · Excel & registers
Most jewelry shops still run on a calculator, an Excel sheet and two or three registers. They work, until the rate moves twice in a day or a balance doesn’t match. Here is what changes, job by job.
The short answer: Excel and registers cost nothing extra but make you type everything at least twice and check it by hand. Smart Jewelry POS records each sale once and updates stock, the customer and supplier ledgers, the till and the reports from it, priced from today’s gold rate.
Job by job
| Job | Excel & registers | Smart Jewelry POS |
|---|---|---|
| Pricing a piece | By handCalculator at the counter: gross, stones, wastage, making, tax | AutomaticWorked out from the piece and today’s rate, the same way every time |
| Changing the gold rate | By handRe-write the rate board and re-check every tag | AutomaticBullion fetched automatically; every karat and price follows |
| Finding a piece | By handSearch the stock register page by page | AutomaticScan the barcode tag with a scanner or phone camera |
| Customer credit | By handA ledger book; balances added by hand | AutomaticCustomer ledger posts itself, with aging and statements |
| Vendor gold | By handA separate register of gold given and pieces returned | AutomaticSupplier ledgers in pure grams, with Labour/Kaat terms |
| Old gold bought | By handNotes in the margin, cash from the drawer | AutomaticAppraisal, payout or trade-in, melting and raw stock on record |
| End of day | By handCount cash, add up bills, hope it matches | AutomaticTill counted against the expected balance; variance recorded |
| Month end | By handDays of totalling sheets | Automatic35+ reports, ready any time, plus email digests |
The hidden cost
A formula dragged one row too far, or a rate typed as 34,735 instead of 34,375, and every price after it is wrong.
Spreadsheets have no roles. Anyone with the file can change a past bill or a balance, and nobody knows.
A spilled cup or a stolen laptop can take years of ledgers with it. Registers burn and fade.
The sale, the stock sheet, the ledger book and the cash book are separate. Each one is typed again, and they drift apart.
Fair to Excel
If you sell a handful of pieces a week, don’t give credit, don’t work with vendors and the owner does every sale, a well-kept sheet can be enough. The moment staff sell for you, customers buy on credit or gold goes out to a vendor, the sheet stops being the record and becomes one more thing to reconcile.
Switching from Excel
Questions
For a very small shop it can work, but every price is calculated by hand, rates are updated by hand, and the stock sheet, ledger book and cash book are typed separately. As the shop grows, errors and reconciliation time grow with it.
Yes. Copy your stock into our import template, or send us your sheet and we’ll help. Rows are checked against your categories, metals and karats before anything is created, and photos are matched by SKU.
Yes. Customer and supplier balances go in as opening balances, so the system starts with the right figures and every new entry posts from there.
Excel is usually already on your computer. Smart Jewelry POS costs $7 a month for one store, with every module included and the first 5 days free.
Book your free demo
Bring your stock sheet and your ledger books. We’ll load them so you start with the right figures on day one.