Feature · Vendors
Most jewelry POS systems stop at the counter. Smart Jewelry POS follows every gram that moves between you, your suppliers and your vendors: deliveries, labour/kaat, consignment, payments in gold or cash, and a statement you can hand over.
Minus = the shop owes the supplier.
Vendor ledgers record the gold and money owed between a jewelry shop and the people who supply or make its stock. In Smart Jewelry POS each supplier has a metal ledger in pure grams for every metal (gold, silver including 925 sterling, or palladium) and a cash ledger per currency, posted automatically from deliveries, consignment sales and payments, on that supplier’s own labour/kaat and wastage terms.
Supplier intake
When a supplier brings finished pieces made from their own gold, record the batch once. Stock, labels and the supplier’s balances all update together.
Weigh each piece, enter stones and making, pick the supplier’s labour/kaat scheme. Accept the pieces you want into stock.
Net weight plus vendor wastage, less labour/kaat, gives the pure grams owed for each piece, per metal.
Pure gold goes to the supplier’s metal ledger; stones, making and other charges go to their cash ledger.
Every accepted piece is a normal product, waiting in Pending Labels to be tagged and sold.
Labour/Kaat schemes
Give each supplier one or more named labour/kaat schemes, one of them the default. Labour/Kaat can be in ratti (out of 96), per 10 g, or a percentage, and set as In or Out, exactly as it’s agreed across the counter.
Vendor wastage can be added per piece on top of net weight. The terms are copied onto each delivery line, so changing a scheme later never rewrites old balances.
| Scheme | Formula | Pure owed |
|---|---|---|
| 4 ratti · In | W ÷ 96 × (96 − 4) | 19.550 g |
| 4 ratti · Out | W ÷ (96 + 4) × 96 | 19.584 g |
| 0.5 g per 10 g · Out | W ÷ 10.5 × 10 | 19.429 g |
| 2% · In | W ÷ 100 × 98 | 19.992 g |
W = 20.40 g (net metal + vendor wastage). Full precision, rounded once at the end.
Two ledgers per supplier
The metal ledger holds pure grams per metal: gold delivered to you, gold you pay back, gold issued for job work and what comes back. The cash ledger holds stones, making and other charges, advances and payments, with a separate account for each currency, so a USD diamond never gets mixed into your home currency.
Hand gold over against their balance, or pay cash from the till or a bank account. Managers can post opening balances and adjustments with a reason, and every entry can be printed as an A5 slip.
Consignment
Tick consignment on an intake line and the piece goes on display without touching the supplier’s balance. When it sells, it is marked due to supplier. Settle due pieces one by one or all at once: the gold and cash post to a separate consignment ledger, paid from the till or the bank.
Pieces that don’t sell go back with a printed return note. The Consignment Stock report shows what is on display, sold, due and settled for every supplier.
Job work & raw metal
Issue raw gold from your stock to a vendor for a job and their metal ledger shows what they owe you back. When the work returns, the finished pieces become stock and any leftover metal returns to your raw stock.
Custom orders assigned to a vendor settle on their scheme when the piece is delivered, using the actual delivered weight.
Reports
Every supplier’s gold per metal and cash per currency, right now, on one page.
A dated passbook for any period, cash and gold together, with signature lines to hand over.
On display, sold, due and settled, by supplier, with CSV export.
Questions
A running account of the gold and money between your shop and a goldsmith (vendor) or supplier. Smart Jewelry POS keeps it in pure grams per metal and in cash per currency, and every delivery, payment and adjustment is a dated line you can print as a statement.
Each supplier can have named labour/kaat schemes in ratti (out of 96), per 10 g, or as a percentage, set as In or Out. In = weight ÷ base × (base − labour/kaat); Out = weight ÷ (base + labour/kaat) × base. The weight is net metal plus any vendor wastage, and only the final pure weight is rounded.
Yes. Each metal has its own balance in pure grams, so a vendor can owe you gold while you owe them silver. Silver at 925 or 999 and palladium post the same way as gold.
Yes. Accepting a supplier’s delivery posts the pure gold owed to their metal ledger and the stone, making and other charges to their cash ledger, in one step. Gold you hand over and cash you pay post as they are recorded.
Yes. Consigned pieces are stocked and sold like any other, but nothing is owed until they sell. Sold pieces become due to the supplier, and you settle them in a batch on their own consignment ledger, separate from their normal balance.
Stones priced in another currency post to a cash account in that currency for the supplier, and foreign-currency payments are made from a bank account.
Book your free demo
Bring your current supplier balances and a recent delivery. We’ll set up the schemes and show the ledger post itself.